“A RESOLUTION AUTHORIZING THE CITY MAYOR, HON. ALLAN L. RELLON, DPA, PhD, TO ENTER INTO AND SIGN FOR AND IN BEHALF OF THE CITY OF TAGUM THE MEMORANDUM OF AGREEMENT AMONG THE CITY GOVERNMENT OF TAGUM, DAVAO REGIONAL MEDICAL CENTER (DRMC), SOROPTIMIST INTERNATIONAL OF TAGUM CITY, AND SOCIAL CONCERNS UCCP FOUNDATION FOR THE IMPLEMENTATION OF THE EYE CARE PROGRAM OF TAGUM CITY”.

Republic of the Philippines
Province of Davao del Norte
CITY OF TAGUM

BEFORE THE 7th CITY COUNCIL

EXCERPT FROM THE MINUTES OF THE 66th REGULAR SESSION OF THE 7th CITY COUNCIL OF TAGUM, PROVINCE OF DAVAO DEL NORTE HELD ON OCTOBER 18, 2017 AT THE SP SESSION HALL.

PRESENT:

Hon. EVA LORRAINE E. ESTABILLO,                Member
Hon. AGRIPINO G. COQUILLA, JR., CE,           Member           (Temporary Presiding Officer)
Hon. MACARIO A. BERMUDEZ, II,                     Member
Hon. RONALD S. ELIOT,                                        Member
Hon. REY CYRIL T. ALBA                                      Member
Hon. TRISTAN ROYCE R. AALA, MDMG,         Member
Hon. ESTER L. ANGOY,                                          Member
Hon. JOSE JOEDEL T. CAASI, MDMG,              Member
Hon. PROSPERO E. ESTABILLO, JR.,                 Member                       (ABC Representative)
Hon. DAMIANO L. CIPRO,                                      Member                       (IP Representative)

ON OFFICIAL BUSINESS:

Hon. GETERITO T. GEMENTIZA, MDMG,             City Vice Mayor

ON VACATION LEAVE:

Hon. ROBERT L. SO,                                          Member

ON SICK LEAVE:

Hon. JAN DMITRI S. SATOR,                              Member

 

RESOLUTION NO. 751, s-2017

“A RESOLUTION AUTHORIZING THE CITY MAYOR, HON. ALLAN L. RELLON, DPA, PhD, TO ENTER INTO AND SIGN FOR AND IN BEHALF OF THE CITY OF TAGUM THE MEMORANDUM OF AGREEMENT AMONG THE CITY GOVERNMENT OF TAGUM, DAVAO REGIONAL MEDICAL CENTER (DRMC), SOROPTIMIST INTERNATIONAL OF TAGUM CITY, AND SOCIAL CONCERNS UCCP FOUNDATION FOR THE IMPLEMENTATION OF THE EYE CARE PROGRAM OF TAGUM CITY”.

 

WHEREAS, the national government is duty bound to provide basic health services including free access to health facilities through its public hospitals and one of which is the Davao Regional Medical Center located in Tagum City;

WHEREAS, the City Government of Tagum has allocated funds to cater to the needs of numerous patients who sought medical and surgical assistance through the Davao Regional Medical Center which has available facilities to provide the services;

WHEREAS, the City Government of Tagum recognizes non-government organizations as partners in providing basic health services to its constituency particularly in extending medical and surgical assistance;

NOW THEREFORE, be it resolved by the Sangguniang Panlungsod at Tagum to authorize the City Mayor, Hon. Allan L. Rellon, DPA, PhD, to enter into and sign for and in behalf of the City of Tagum the Memorandum of Agreement (MOA) among the City Government of Tagum, Davao Regional Hospital (DRH), Soroptimist International of Tagum City and Social Concerns UCCP Foundation for the implementation of the Eye Care Program of Tagum City.

RESOLVED FURTHER, that the full text of the Memorandum of Agreement shall read as follows:

 

MEMORANDUM OF AGREEMENT

 

Local Government of Tagum City, duly represented by its City Mayor Hon. Allan L. Rellon, DPA, PhD, hereinafter referred to as the “LGU-Tagum”;

-and-

Davao Regional Medical Center, a tertiary government hospital, located at Apokon, Tagum City represented by its Chief of Hospital Bryan O. Dalid, MD, FPCS, FPSGS, FPALES hereinafter referred to as the “DRMC”;

-and-

Soroptimist International of Tagum City and Eye Care Project, a Non-Government Organization existing under and by virtue of the laws of the Republic of the Philippines with principal office of Tagum City, duly represented by its president Ms. Lucila C. Rubinos and Chairperson Ms. Grace E. Samaniego, hereinafter referred to as the “Soroptimist”;

-and-

Social Concerns UCCP Foundation, Inc., a charitable Non-Government Organization existing under and by virtue of the laws of the Republic of the Philippines with principal office at Davao City, duly represented by its Chairperson Ernesto T. Reyes, Jr. hereinafter referred to as the “UCCP Foundation”.

 

WITNESSETH:

WHEREAS, the LGU-Tagum has considered the delivery of quality health care as one of its priority projects and willing to allocate funds to subsidize the cost of treatment of its indigent constituents who need surgical intervention;

WHEREAS, the DRMC realizes the need to establish collaborations with other Government Organizations and Non-Government Organizations to enhance the delivery of quality tertiary health care; It is fully equipped with facilities in providing services to patients in need of surgical intervention;

WHEREAS, the Soroptimist gives high regard to benevolent activities particularly in health care delivery for indigent patients in Tagum and willing to source funds and coordinate activities for such undertaking;

WHEREAS, the UCCP Foundation, is involved in the prevention of blindness through its Eye Care Program and inclined to support other organizations in line with its mission and objectives;

 

NOW THEREFORE, the parties here and hereby agree on the following:

 

I.      COMMITMENTS OF PARTIES

A.     The LGU- Tagum City shall:

1.       Shall ensure the allocated amount of 300,000 to Davao Regional Medical Center for the operationalization of the program which also subject to auditing and accounting rules;
2.       Notify the DRMC that the fund is ready for receipt issuance;
3.       Not release any fund unless otherwise a liquidation report had been submitted by the DRMC duly signed by the head of office and accountable officer;
4.       Conduct visitorial function thru its authorized personnel or any personnel covered by an office order;
5.       Institute a procedural action against default where the recipient office of the fund fails to complete the performance of the intended purpose as covered by the MOA;
6.       The Tagum Liaison assigned to DRMC shall assist in the implementation of the program.
7.       Designate the focal person on GAD as assist of patient’s recruitment, information dissemination and other activities related to the program.
8.       The office handled by the focal person is in-charge in the collection and keeping of data an of the program

A.     The  Davao Regional Medical Center shall:

1.       That the manpower herein provided by the DRMC shall be under the sole and exclusive employment of the latter and thus, no employer-employee relationship exists between the City Government of Tagum and of the said workers.
2.       Provide the supplies and medicines needed for the screening and treatment of patients.
3.       Issue an Official Receipt to the LGU and utilize the fund in full;
4.       Maintain an account for the purpose of appropriate recording;
5.       Submit to the LGU a periodic financial and physical status report in a quarterly manner;
6.       Submit to the LGU a liquidation report not later than at the end of the Fiscal Year;
7.       Allow the conduct of visitorial audit by the duly authorized city employees and official and personnel of the COA, authorized to perform the audit under an approved office order; and

B.      The  Soroptimist shall:

1.       Take charge of the sourcing of funds for the program.
2.       Take part in the recruitment of patients and assist in the information dissemination aspect of the program.
3.       Facilitate the processing and screening of patients every Friday.

C.     The UCCP Foundation shall:

1.       Support the program by providing some major medical supplies for cataract patients to wit:

a.      Intraocular Lens (IOL)
b.      Methyl Cellulose (eye gel)
c.      Suture 10-0
d.      Bupuvacaine 5% e. Gentamycin ampule
e.      Gentamycin ampule
f.        Dexamethyhamine ampule
g.      Needle G27
h.      Needle G24
i.         Eye pad
j.         Tropic amide Eye Drop

II.              PROCEDURES

A.    Patients Selection

1.       The Program is intended for poorest of the poor, indigent people and financially unstable individual.
2.       Patients screened for referral by the Office of the City Mayor through the Social Service and GAD Management Unit will be included in the program.
3.       Inclusions of patients in the program will be in accordance with the rules set by LGU-Tagum and the Soroptimist. The patient/s should present Certificate of Indigency signed by the Social Worker or Punong Barangay.

B.    Screening of Patients

1.       Schedule of screening is every Friday at the DRMC covered court.
2.       DRMC and Soroptomist will provide the manpower, facilities and resources needed.

C.    Scope of Program

1.       The Program will cater minor to major surgical operations and other related procedures.
2.       The Program will cover ophtha operations to wit:
a.      Cataract surgery
b.      Ptyregium excision with or without grafting
c.      Enucleation
3.       The Program will cover other ancillary procedures deemed necessary in the screening of patients.

D.    Billing, Reimbursement and Schedule of Fees

1.       All patients will be billed as to the supplies and medicines used and laboratory examinations done.
2.       Billing will be based on DRMC actual price of supplies and medicines used and cost of laboratory examinations. Please refer to the attached costing/price per procedure and laboratory examination. (Annex 1 & 2)
3.       The computation for billing will be as follows:
a.      Cataract Surgery – ₱1,000.00 per patient inclusive of laboratory fees, supplies and medicines and biometry scan.
b.      Medium Surgical Operation – computation will be based on the present cost of supplies and medicines used and fee for laboratory examinations done.
c.      Minor Surgical Operation- ₱500.00 (package deal) inclusive of post-op medicines
d.      Ptyregium minor Surgical Operation – ₱300.00 (package deal)
e.      Ptyregium with grafting – ₱400.00 (package deal)
f.        Circumcision – ₱300.00 inclusive of supplies and medicines
g.      Major operations – computation will be based on the actual cost of supplies and medicines used and laboratory examinations done.
4.        All parties involved in the program will be provided with copies monthly.

E.    Invoices and Billing

1.       The DRMC will prepare the actual cost incurred by the hospitals as stipulated in item D.
2.       Census of operations will be attached to the billing statement for justification.
3.       UCCP Foundation will be provided with the list of ophtha patients catered and will be reimbursed ₱1,500.00 for every patient served for the PHIC.
4.       Tentative billing statements will be reviewed and validated by representatives of all parties before approval.

F.     Reimbursement Procedure

1.       All the expenses incurred by DRMC for services rendered will be reimbursed from the program funds.
2.       Reimbursement will be based on the billing statement submitted and approved by all parties.
3.       The UCCP Foundation for PHIC Members Expenses incurred (supplies and medicine) by will be reimbursed from the PHIC funds transferred to DRMC.
4.       Reimbursement for UCCP Foundation will be done quarterly by DRMC within 15 days from receipt of the approved UCCP billing statement.
5.       Ensure that Report of Check Issued and Report of disbursement   are certified correct by its Accountant, approved by its head and duly audited by its auditor. Otherwise,   future disbursement shall not be allowed on their end;

III.              PHILHEALTH PATIENTS

A.   Patients will also be catered by the program under the following guidelines:

1.       That PHIC papers are ready prior to the admission or operation.
2.       Except for PHIC cataract patients, all supplies, medicines and laboratory examinations will be shouldered by DRMC.
3.       For cataract patients UCCP Foundation will supply at subsidized price the following supplies and medicines to wit:
a.      Intraocular Lens (IOL)
b.      Methyl Cellulose (eye gel)
c.      Suture 10-0
d.      Bupuvacaine 5% e. Gentamycin ampule
e.      Gentamycin ampule
f.        Dexamethyhamine ampule
g.      Needle G27
h.      Needle G24
i.         Eye pad
j.         Tropic amide Eye Drop

IV.            DURATION AND VALIDITY

1.       The agreement shall be valid for a period of one year and nine months commencing on January 1 to December 2017 and shall be automatically renewed every year thereafter unless a letter of termination is received from either parties.
2.       If the funds of the program will be exhausted before the end of the contract, this MOA are temporarily held or terminated until such time all parties agree to resume its operation of the program.
3.       The Agreement including Annex I (Cost of Operation) and Annex II (Cost of Laboratory Procedures and other ancillary examinations) constitute the entire agreement between parties, which can be modified in writing and signed by all parties.

V.           AMENDMENT

Any modification of this Agreement will not be valid except when there is written concurrence of both parties.

VI.           RESCISSION

Failure of the parties to meet the purpose of this agreement and any violation of the provisions of this Agreement shall give the other party the right to extrajudicially demand rescission of this Agreement with the effect of its immediate termination upon receipt of the demand letter of the guilty party.

VII.            EFFECTIVITY

This Memorandum of Agreement (MOA) shall take effect upon its approval and shall be included in the Annual Budget of the City of Tagum, subject to the availability of funds and Commission on Audit (COA) auditing rules and guidelines.

IN WITNESS WHEREOF, the parties have signed the agreement of ______________________, Tagum City, Philippines

DAVAO REGIONAL MEDICAL CENTER                          LGU-TAGUM CITY

By:                                                                               By:

BRYAN O. DALID, MD, FPCS, FPSGS, FPALES                 ALLAN L. RELLON, DPA, Ph.D.

Chief of Hospital                                                                            City Mayor

 

SOCIAL CONCERNS UCCP FOUNDATION, INC.            SOROPTIMIST INT. OF TAGUM CITY

By:                                                                               By:

ERNESTO T. REYES, JR.                                                  LUCILA C. RUBINOS
                Chairperson                                                                               President

 

EYE CARE PROJECT   

By:

GRACE E. SAMANIEGO
Chairperson

 

ACKNOWLEDGEMENT

 

Republic of the Philippines      }
City of Tagum                          }

X——————————X

 

BEFORE ME, NOTARY PUBLIC, for and in the ____________________ at ________________________,

Philippines, personally appeared the contracting parties exhibiting to me their community tax certificate

 

                     Name                                      CTC No.                                   Issued on                     Issued at

ALLAN L. RELLON, DPA, PhD    ___________________        _________________             ______________

DR. BRYAN O. DALID               ___________________        _________________             ______________

LUCILA C. RUBINOS                  ___________________        ________________               ______________

ERNESTO T. REYES, JR.              ___________________        _________________             ______________

GRACE E. SAMANIEGO           ___________________        _________________             ______________

 

Known to me to be the same persons who executed the foregoing Memorandum of Agreement and acknowledgement before me that the same is their free act and voluntary deed.

This Memorandum of Agreement consists of ___ pages including this page signed by the principals and their instrumental witnessed.

 

IN WITNESS WHEREOF, I have hereunto set my signature and affixed my notarial seal on the date, place and year above written.

 

Doc. No.  _______

Page No. _______

Book No. _______

Series of 2017

 

CARRIED AND APPROVED.
 
 I HEREBY CERTIFY to the correctness of the foregoing.
 

       REY A. BUHION        
Secretary to the Sanggunian

 

 

 ATTESTED AND CERTIFIED

    TO BE DULY ADOPTED:

 

 AGRIPINO G. COQUILLA, JR., CE
SP Member/Temporary Presiding Officer